Party & Charter Bus Prices: How to Calculate Your Phoenix Bus Rental Costs

The cost of renting a party bus or charter bus in Phoenix varies based on your specific needs and requirements. Factors like the duration of your trip, the number of passengers, the amenities you desire, and the time of year all play a role in determining the final price. While some trips may be more affordable during off-peak seasons, others may require additional fees for extended travel or premium amenities. To get an accurate quote tailored to your unique situation, simply call 480-546-5014 or visit our website to access our 24-hour easy booking tool. Compare real-time prices and availability from reputable companies serving the Phoenix area, and get an instant quote in just 30 seconds!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How Much does a Phoenix Bus Cost?

Determining charter bus and party bus rental prices in Phoenix, Arizona depends on several factors. We will break down each factor that influences the cost of your bus rental below.

Your Trip’s Distance and Time

The distance and duration of your trip are the biggest factors in determining your charter bus rental cost. For local trips around Phoenix, you’ll pay an hourly rate with a typical 5-hour minimum. Heading to a concert at Ak-Chin Pavilion or a spring training game in Scottsdale? You’ll likely pay by the hour. Longer day trips to Sedona or the Grand Canyon will be charged a daily rate. Multi-day adventures like a tour of national parks or a road trip to Las Vegas are priced by total mileage. No matter the length, we’ll provide a free, personalized quote to ensure you get the best rate for your Phoenix charter bus rental.

When You Take Your Trip

Charter bus rates fluctuate throughout the year based on demand, with peak seasons seeing higher prices due to increased bookings. The busiest travel months are April, May, and June when schools plan end-of-year trips, graduations, and proms. In Phoenix, rates may spike during major sporting events like the Fiesta Bowl in late December or the Phoenix Open golf tournament in early February. Local high school proms and graduations in May also drive up demand and costs. To secure the best rates, aim to book your charter bus during the off-season months of January, February, and July when fewer groups are traveling.

Trip Start and End Points

Your starting city and drop-off location play a major role in determining the cost of your Phoenix charter bus rental. Bus availability varies greatly depending on the city, with larger metropolitan areas like Phoenix, Tucson, Mesa, Chandler, and Glendale having more buses readily available than smaller towns. If your trip begins or ends in a city with fewer bus companies, prices will be higher due to lower supply. However, with buses stationed in every Arizona city, we can accommodate groups anywhere in the state. The distance your bus travels empty to pick you up and drop you off, known as “deadhead,” also factors into the price. For example, a trip from Scottsdale to Flagstaff (a 3-hour drive) would incur more deadhead charges than a local Phoenix trip. Providing your exact start and end locations allows us to calculate deadhead costs and give you the most accurate quote possible.

The Size of Your Group

The type of bus you select will significantly impact your rental cost. We offer a variety of bus options to accommodate groups of all sizes, from compact minibuses for smaller parties to full-sized charter buses that can transport up to 57 passengers. Minibuses are an economical choice for groups under 35, while larger groups will find better value in a full-sized charter bus that maximizes the cost per person. For added luxury, consider an entertainer coach with amenities like a lounge area, bunk beds, and a private restroom – perfect for touring bands or VIP travel. Party buses with features like fiber-optic lighting and premium sound systems are also available for celebratory occasions. No matter your needs, our reservation specialists can help you select the ideal bus type to ensure a comfortable and cost-effective journey.

How to Keep Costs Down

To keep charter bus rental costs down in Phoenix, Arizona, avoid booking during major events like Spring Training baseball games, music festivals like M3F Fest, or the Waste Management Phoenix Open golf tournament. Routes with tolls, like the Loop 101 Pima Freeway, may incur additional fees. Stadium parking at venues like Chase Field or Footprint Center can be pricey, so inquire about oversize vehicle rates. Book well in advance during the off-season months of July through September for the lowest rates.

Book Your Bus Today!

Booking your charter bus rental is a breeze with our instant online quote tool—simply enter your trip details, and you’ll receive an upfront, all-inclusive price in seconds! No need to wait on hold or play phone tag with a reservation agent. If you prefer, you can also call 480-546-5014 to speak with one of our friendly representatives who will happily provide you with a free, personalized quote over the phone. With our easy booking process and transparent pricing, securing reliable group transportation has never been easier!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A high school in Phoenix, Arizona requested a charter bus rental for their annual campus tour for prospective students and their families. With over 200 attendees expected, the school needed a fleet of 4 full-sized buses to accommodate everyone comfortably. The tour would last 6 hours, with stops at various campus buildings, facilities, and nearby attractions. Each bus had a capacity of 56 passengers, ensuring ample space for the large group. The total cost for the 4-bus rental, including the 6-hour rental period and any applicable fees, was estimated at $3,200. This price was higher than average due to the high demand for buses during the spring season in Phoenix. However, the school considered it a worthwhile investment to showcase their campus and attract new students.

Example #2:

A large tech company in Phoenix, Arizona needed transportation for their annual corporate retreat. With over 200 employees attending the multi-day event, they required a fleet of 5 full-size charter buses to shuttle everyone between the hotel and the retreat venue. Since the retreat spanned 3 days and required extensive travel around the Phoenix metro area, the tech company was billed a daily rate for each bus. To accommodate the team, the company also had to book hotel rooms near the venue for them to rest as required by law. With such a large group, additional costs included parking permits, team gratuities, and taxes. However, by booking their charter bus rentals 6 months in advance during the winter off-season, the company was able to lock in discounted rates and ensure availability.

Example #3:

A high school baseball team from Phoenix, Arizona needed transportation for their upcoming regional tournament in Tucson. With 20 players, 4 coaches, and a large amount of equipment, they required a full-sized charter bus with ample storage space. The team booked a 56-passenger bus for the 2-day tournament, which included transportation to and from their hotel each day. Since the trip was over 100 miles away, the rental cost was based on a per-day rate of $1,200 per day, plus a $200 hotel fee for the team’s overnight stay. The total charter bus rental cost for the Phoenix baseball team came to $2,600, not including the team’s gratuity.

Example #4:

A group of 60 high school students from Phoenix, Arizona planned a day trip to the Grand Canyon National Park for an educational field trip. To transport the students and chaperones, they booked a full-size charter bus with a capacity of 56 passengers. The total distance for the round-trip was approximately 530 miles, with the bus picking up the group at their high school in Phoenix at 6:00 AM and returning by 8:00 PM. Due to the long distance and duration of the trip, the charter bus company charged a daily rate of $1,200 for the bus rental. Additionally, the group had to pay for the team’s hotel room for the night before the trip, which cost $150. With tolls, parking fees, and a 15% gratuity for the team, the total cost for the charter bus rental came to $1,550.

Example #5:

A bride in Phoenix, Arizona called to book transportation for her wedding party. With 15 bridesmaids and groomsmen flying in from out of town, she needed a shuttle to pick them up from the airport and transport them to the hotel. The minibus would then take the entire wedding party to the ceremony venue, reception hall, and a few stops for photos around the city. Since the group would be traveling all day, the bride opted for a full-sized charter bus with an onboard restroom and plenty of storage space for dresses, tuxedos, and other belongings. With the summer heat in Phoenix, air conditioning was a must-have amenity as well. The total cost for the 10-hour rental was $1,200, plus a 20% gratuity for the team.